Now Hiring: Accounts Payable & Payroll Administrator

The Accounts Payable & Payroll Administrator will be working in an accounting team of four to ensure all basic day-to-day AP and payroll functions are met. This position reports to the Accounting Manager.

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What You’ll Do – Role Responsibilities

Accounts Payables (75%):

Matching receiving documents to invoices and purchase orders
Verify or assign payables to the correct account number and department.
Verify accuracy of purchase invoices
Ensuring all purchase invoices are approved for payment in a timely manner
Generate invoices and execute weekly payments to vendors via EFT, wire transfers and cheques
Setting up vendor accounts
Reconciling vendor accounts
Taking advantage of early payment discounts offered by vendors
Filing/scanning of payable documents to ensure proper record keeping
Investigate and respond to all accounts payable and payroll inquiries promptly and accurately.
Improve the efficiency of automated and manual processing
Collaborate with relevant teams to review supplier invoices and fuel contracts and clarify any discrepancies
Special projects as required

Payroll Administrator (25%):

Process payroll accurately and timely using Microsoft Excel and Ceridian (bi-weekly)
Stay up to date with relevant payroll regulations and legislation
Track and update employee changes in Ceridian
Maintain and update employee information, such as records of employee attendance, leave and overtime to calculate pay and benefit entitlements
Prepare and verify earnings for employees, indicating gross and net salaries and deductions such as taxes, insurance and pension plan
Prepare, verify and process all employee payroll related payments, including regular pay, benefit payments, overtime and special payments such as profit sharing, bonuses and vacation pay
Complete, verify and process forms and documentation for administration of benefits such as pension plan, leaves, employment and insurances
Prepare payroll related filings and supporting documentation such as Records of Employment and other statements
Assist in providing information on payroll matters and benefit plans
Act as lead in responding to CRA payroll-related inquiries
May be responsible for the development or implementation of payroll policies, procedures or processes.

What You’ll Need – Requirements

Strong multitasking skills with the ability to manage various priorities and tight deadlines
Detailed understanding of best practice in payroll legislation in Ontario
Ability to handle sensitive information with confidentiality and care
High level of accuracy and meticulous attention to detail
Strong verbal and written communication skills, with the ability to explain complex information clearly
Excitement about implementing operational improvements and automation to enhance efficiency
A team player with a self-starter attitude, ready to take initiative and lead improvements

Experience & Qualifications:

Certificate or degree in Accounting, Business Administration, Payroll or a related field.
PCP designation is an asset
Minimum 4 years of experience of combined payroll and accounting experience
Experience with Microsoft Navision and Ceridian is an asset
Strong skills in Microsoft Excel

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Consent to Collect and Use Information:

I understand that the information I provide will be saved to Bryan’s Fuel. I consent to undergo background checks from previous employers, releasing all information concerning dates of employment, assessments of my job performance, safety records, as well as information concerning alcohol and controlled substance testing. I understand that the information I provide regarding current and/or previous employers may be used, and those employer(s) will be contacted, for the purpose of investigating my safety performance history. The type of Personal Information collected by Bryan’s Fuel will be limited to the minimum necessary to accomplish reasonable business purposes. Personal information will not be collected maliciously, indiscriminately, or without a reasonable purpose. All personal information received will be collected using fair and lawful means. NOTE: We will only conduct background checks after an in-person meeting with our recruiting team.

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What The Team Has To Say:

Management is awesome! They treat everyone like family. A few examples include one time Bill lost his keys and Laura took the time to search the parking lot with him to help him find them. They also bring in ice cream sandwiches for everyone on hot days. They stand behind their employees 100%. They do not micromanage at all – they give the technicians the tools they need to do the job and trust them to get it done right. If you make a mistake, you fix it.
Teamwork is huge there! Everyone is always willing to jump in and help out.

About Bryan’s Fuel:

We believe that it is essential for our team to be committed to providing quality products and services to the communities in which we live and work. Our goal is to be the preferred provider of home heating and comfort products in the central Ontario region, where we have served residents for 100 years.

We know the only way to thrive in a competitive environment is by granting our team the tools and freedom they need to handle their projects without feeling disadvantaged or micromanaged.

In our experience, when you treat your team like family, have their back when they need you, and give them the tools to do their best work — your business and your team will thrive. If you want to join our team and positively impact your community, we invite you to apply for a position!

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